outline plan of wedding

Tracy and Steven have been planning their wedding for over a year. The ceremony is set to take place in a scenic field where the happy couple shared their first kiss. Afterwards, old-fashioned trolleys will shuttle the guests to the reception, which will take place in a giant, gazebo-like venue that is 20 minutes down the road. The gazebo is outfitted with rolls of plastic siding that can be brought down for inclement weather.

When you wake up at 8:00 a.m. on the day of the wedding, the sky is a menacing gray, and the forecast is calling for a 30 percent chance of rain starting at 3:00 p.m. The ceremony begins at 4:00 p.m. There is no shelter anywhere near the field.

However, you’ve had a sound back-up plan since the beginning. In the event of rain, the plan is to move the ceremony to the reception gazebo. Doing so involves contacting all 100 guests by phone (most of whom are staying at a local hotel) and informing them of the change. Your dialing finger may get a bit of a workout, but otherwise you’ll be okay. Like any good wedding planner, you’re prepared.

When you contact Tracy and Steven at 8:15 a.m. to discuss implementing the changes, though, they tell you that they don’t want to get married at the gazebo. “It’s only a 30 percent chance!” Tracy says. You look at the gray sky and start to worry. You suggest that they wait another hour or so before making up their minds.

The hour stretches into three. Tracy and Steven have now called you upwards of ten times, each time with a new version of their “final” decision. During that time, the forecast goes from a 30 percent chance of rain to a 50 percent chance of thunderstorms. At 11:30, they call again and tell you that they are getting married in the field and that they don’t want to discuss it anymore. “Let everyone stay home if they can’t handle a little rain!” Steven shouts.

You know that when the vendors hear that the wedding will still be in the field, many of them will refuse to participate. They don’t want their expensive equipment ruined by rain and lightning. You are certain that your clients will realize their folly when they see that their harpist, flowers, runner, and chairs are missing. This is to say nothing of their elderly mothers, neither of whom would be comfortable walking in bad weather. There’s also the scary thought of the rain ruining Tracy’s gorgeous heirloom dress, which belonged to her grandmother.

It is now 12 noon. If the ceremony is to be held in the field, set-up needs to begin at 2:00 sharp. If the ceremony is going to be moved to the gazebo, you’ve got to start implementing the changes immediately. You need to act now.

Outline your plan of attack, keeping in mind that Steven and Tracy are acting illogically and may be resistant to whatever you have to say.

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